Guide
A 90-day AI skills plan for your team
For this guide and its prompts we recommend:
- Typeform runs the short skill-gap check and sends the answers to your spreadsheet. Free plan · 14-day free trial (source)
- Gamma turns the 90-day plan into a short deck the team can follow. Free plan (source)
Offers checked 21 Oct 2026
You can now map your team's AI skills.
A list of tasks AI can take in your team, a skill-gap check and a 90-day plan with free courses.
What you need
- A list of your team's regular tasks
- A spreadsheet and any AI chat assistant
- Typeform for the skill-gap check
- A search assistant that shows its sources and a shared document
- Gamma and a shared calendar
Recommended AI tools
TypeformAnswers from real people instead of guessesFree plan GammaA laid-out deck or page from an outlineFree plan
Steps
Map the tasks AI can help with
List the team's regular tasks in a spreadsheet. For each, mark whether AI could draft, sort, summarise or check it, and who stays responsible for the result. This is about helping people with tasks, not replacing them.
ExampleColumns: task, who does it, how often, what AI could do (draft, sort, summarise, check), who checks the result, skill needed.
Run a short skill-gap check
Send a short form asking each person how confident they feel with the skills on the list and what they want to learn. Keep it anonymous if people prefer, and share the summary with the team.
WeakRate your AI skills from 1 to 10.
BetterHow confident are you writing a clear request to an AI assistant for [task]? Not yet / With help / On my own / I could teach it.
Pick free courses and certificates
Look for free courses for the skills with the biggest gaps. Compare them on cost, time and what you get at the end, and check each provider's own page. A certificate shows learning, not a promise of anything else.
Plan 90 days in a deck and a calendar
Turn the plan into a short deck: tasks, gaps, courses, who learns what by when. Put learning time and a monthly check-in in the shared calendar.
Check in each month
Once a month, ask what each person now does with AI, what still feels hard and which task to try next. Change the plan when people learn faster or slower than planned.
The full instruction
Copy it into any AI chat assistant and change only the first line.
Change only this line: TEAM = [an online shop team of four: owner, two packers, one marketer] You help me build a 90-day AI skills plan for my TEAM. Plan for one hour of learning a week per person unless I tell you otherwise. If you need my regular task list or the skill-gap summary from my form, ask me for them first, one at a time. Do three things: 1. For each task, say what AI could help with (draft, sort, summarise, check) and which skill that needs. 2. Group the skills by gap size from my summary, without guessing beyond it. 3. Write a 90-day plan in three months: which skill, who, what to practise on a real task, how I check progress. No claims about jobs being lost or saved. Do not name course prices; I will check them on each provider's own page. Start with the task list.
What you end up with
A map of tasks AI can help with, an honest skill-gap picture, free courses compared on cost and time and a 90-day plan in a deck and a calendar.
Common mistakes
- Starting with courses before knowing which tasks matter.
- Using job-loss fear to push people into training.
- Picking a certificate for its name instead of its cost, time and content.
Processes that need more than one tool
Each process below uses several tools, each for the job it does best. Any AI chat assistant works where one is named.
Map tasks AI can take
Tools, in order: a spreadsheet → any AI chat assistant
- List your team's regular tasks in a spreadsheet: task, who, how often.
- Ask the chat assistant to add what AI could help with and which skill that needs, then check the result with the people who do the work.
The prompt for this process
Here is my team's task list: [paste task, who, how often]. For each task, add two columns: what AI could help with (draft, sort, summarise, check, or nothing) and the skill a person needs to use it well. Keep a person responsible for every result. Do not suggest that any role disappears. Mark tasks where AI should not be used, and say why in one line. Start with the first task.
Skill-gap check
Tools, in order: Typeform → a spreadsheet
- Build a short Typeform with one confidence question per skill and one question about what people want to learn.
- Send the results to a spreadsheet and summarise them per skill.
The prompt for this process
Write a short skill-gap form for my team. Skills from our task map: [list] Team size: [number] Write one question per skill with four answers: Not yet, With help, On my own, I could teach it. Add one open question about what each person wants to learn first. Keep it under five minutes to fill in and add a line saying how the answers will be used. Start with the first question.
Pick free courses and certificates
Tools, in order: a search assistant → a shared document
- Ask a search assistant for free courses for the skills with the biggest gaps, with sources.
- Open each provider's own page and record cost, time and what you get at the end in a shared document.
The prompt for this process
Find free courses for these skills: [list the skills with the biggest gaps]. Who will learn: [roles] Time per week: [e.g. one hour] For each skill, list up to three courses with: provider, link to the provider's own page, whether it is free, rough time needed as stated by the provider, and what you get at the end. Mark anything you could not confirm with [CHECK?]. No promises about what a certificate leads to. Start with the first skill.
Plan in a deck and calendar
Tools, in order: Gamma → a calendar
- Build a short deck in Gamma: tasks, gaps, chosen courses, who learns what by when.
- Put weekly learning time and a monthly check-in for each person in the shared calendar.
The prompt for this process
Turn my team's 90-day AI skills plan into a short deck I can build in Gamma. Task map summary: [paste] Skill gaps: [paste] Chosen courses: [paste] People and time: [paste] Write at most 8 slides: title, why we do this, tasks AI can help with, gaps, month 1, month 2, month 3, how we check progress. One headline and at most four lines per slide. No claims about saved time or money. Start with slide 1.
For this result we recommend these tools
This guide describes a result. These tools are one way to get there faster. Whether one pays for itself depends on your work, and we promise no result.
Typeform
An online form and survey builder with AI form creation.
From €25 per month (Basic, billed yearly; 100 responses a month) (source, checked 2026-10-16)
Typeform builds conversational online forms and surveys that show one question at a time. In this guide it is used in “Skill-gap check”. It is used for quizzes, feedback and lead forms, and its logic skips questions that do not apply, so more people finish.
Free plan · 14-day free trial (source, checked 21 Oct 2026)
From Ema’s story: Ema designs invitations that spell correctly
ToolGamma
AI tool for creating presentations, documents and simple websites from prompts.
From $9 per seat per month, $108 per seat billed annually (Plus) (source, checked 2026-10-07)
Gamma is an AI tool that builds slide decks, one-page documents and simple web pages from an outline. In this guide it is used in “Plan in a deck and calendar”. People use it for proposals, lesson slides and reports, and it stands out because the result is shared as a link that reads well on a phone.
Free plan (source, checked 21 Oct 2026)
We recommend a specialised tool for each process rather than one tool that does everything. Tools that try to do everything rarely do any one job really well, because no single function gets perfected. It is the same in life, in business and in relationships: spread your attention over ten places and nothing gets done properly.
Forward, without brakes
Now that the Kailiniai Heroes exist, you can have your own. Create one hero or several, and use them for goals that used to need a whole team or a big budget.
