Guide
A free 30-minute live workshop, from slides to replay clips
For this guide and its prompts we recommend:
- Gamma turns your workshop outline into clean slides in minutes. Free plan (source)
- Systeme.io holds the sign-up page and sends both reminder emails automatically. Free plan (source)
Offers checked 21 Oct 2026 More tools below ↓
You can now run a free 30-minute workshop.
A 30-minute online workshop with slides, a sign-up page, two reminder emails, a question form and five short replay clips you can post afterwards.
What you need
- One topic you know well and an audience that asks about it
- Any AI chat assistant, for the outline and the texts
- Gamma, Systeme.io and Typeform
- The recording of the workshop and Blotato
Recommended AI tools
GammaSlides from an outline, not from a blank pageFree plan Systeme.ioReminders send themselvesFree plan TypeformYou answer what people really askedFree plan OpusClipOne recording becomes a week of clipsFree plan
Steps
Outline the workshop and make the slides
Thirty minutes is enough for three points and one live demo. Write the outline first, then turn it into slide text. Each slide says one thing; the details are in what you say.
WeakEverything you need to know about email marketing.
BetterThree emails every new shop needs, with one live example written on screen in five minutes.
Open a sign-up page with two reminder emails
A short page with a clear headline, three bullet points and the date and time with the time zone. Two reminders do most of the work: one the day before and one an hour before.
Collect questions before and feedback after
Ask three short questions when people sign up, so you know their level and what they hope to learn. After the workshop, two feedback questions tell you what to keep for next time.
Cut the replay into short clips with captions
Look for moments that make sense on their own: a clear tip, a before and after, an answer to a real question. Keep each clip under 60 seconds and caption every one.
Post the clips with a link to the next workshop
One clip a day for a week keeps the workshop working after it ends. Each caption points to the next date, not to a sales page.
The full instruction
Copy it into any AI chat assistant and change only the first line.
Change only this line: TOPIC = [baking simple bread at home] You help me plan a free 30-minute online workshop on my TOPIC. Before you start, ask me who it is for and their level, the one thing they should be able to do afterwards, and the date, time and time zone. One question at a time. Do four things: 1. Write a 30-minute outline: a short opening, three points, one live demo and five minutes for questions. Give the minutes for each part. 2. Write the slide text, one idea per slide, at most 15 words per slide. 3. Write the sign-up headline, three bullet points and two reminder emails (one day before, one hour before), each under 80 words. 4. Write three questions to ask at sign-up and two feedback questions for afterwards. No income promises and no claims I cannot back up. Start with the outline.
What you end up with
A workshop that ran on time, a sign-up page that collected the right people, questions you could answer live and five captioned clips that keep bringing people to the next date. One specialised tool for each part meant less time fixing slides, emails and video by hand.
Common mistakes
- Trying to cover ten points in thirty minutes.
- Sending no reminder and wondering why half the sign-ups did not come.
- Posting the full replay only, instead of short clips that stand on their own.
Processes that need more than one tool
Each process below uses several tools, each for the job it does best. Any AI chat assistant works where one is named.
Outline the workshop and make the slides
Tools, in order: any AI chat assistant → Gamma
- Ask a chat assistant for a 30-minute outline: three points and one live demo.
- Paste the outline into Gamma and generate the slides.
- Cut every slide to one idea and check the demo slide on a phone.
Recommended for this step: Gamma
Time: slides from an outline, not from a blank page
The prompt for this process
Plan a free 30-minute online workshop. I will turn the outline into slides in Gamma. Topic: [topic] Audience and their level: [who] One thing they should be able to do afterwards: [result] Write a 30-minute outline with minutes per part: opening (3 min), three points, one live demo, questions (5 min). Then write the slide text: one idea per slide, at most 15 words per slide, at most 12 slides. Mark the slide where the live demo starts. Start with the outline.
Open a sign-up page with two reminder emails
Tools, in order: any AI chat assistant → Systeme.io
- Ask a chat assistant for the sign-up headline, three bullets and two reminder emails.
- Build the sign-up page in Systeme.io and set the two reminders as an email sequence.
- Sign up yourself to test that both reminders arrive.
Recommended for this step: Systeme.io
Time: reminders send themselves
The prompt for this process
Write the sign-up page and two reminder emails for my free online workshop. I will set them up in Systeme.io. Workshop title: [title] Date, time and time zone: [details] What people will learn: [three points] Link to join: [LINK?] Write: a headline of at most 10 words, three bullet points, one line with the date and time zone, a reminder email for one day before and one for one hour before. Each email under 70 words, with the join link and the time zone. No income promises. Start with the headline.
Collect questions before and feedback after
Tools, in order: any AI chat assistant → Typeform
- Ask a chat assistant for three sign-up questions and two feedback questions.
- Build both short forms in Typeform.
- Read the sign-up answers the day before and adjust the demo.
Recommended for this step: Typeform
Quality: you answer what people really asked
The prompt for this process
Write two short forms for my online workshop. I will build them in Typeform. Topic: [topic] Audience: [who] Form 1, at sign-up: 3 questions about their level, what they hope to learn and one question they want answered live. Form 2, after the workshop: 2 questions: what was most useful and what was missing. Keep every question under 15 words and give answer options where possible. Start with form 1.
Cut the replay into short clips with captions
Tools, in order: any AI chat assistant → OpusClip
- Paste the transcript into a chat assistant and ask for five moments that stand alone.
- Upload the recording to OpusClip, pick those moments and add captions.
- Watch each clip once and fix any caption word that is wrong.
Recommended for this step: OpusClip
Time: one recording becomes a week of clips
The prompt for this process
Here is the transcript of my 30-minute workshop. I will cut short clips in OpusClip. Transcript: [paste] Find 5 moments that make sense on their own, each under 60 seconds: a clear tip, a before and after, or an answer to a real question. For each give: start and end time, a hook line of at most 8 words taken from what was said, and why it stands alone. Do not change any words. Start with moment 1.
Post the clips with a link to the next workshop
Tools, in order: any AI chat assistant → Blotato
- Ask a chat assistant for one caption per clip that points to the next workshop.
- Schedule the five clips in Blotato, one per day.
- Check the captions and the link on a phone.
Recommended for this step: Blotato
Time: posting done in one sitting
The prompt for this process
Write captions for 5 workshop clips. I will schedule them in Blotato, one per day. Clip topics: [list the 5 moments] Next workshop: [date and sign-up link] Channels: [e.g. Instagram, TikTok, LinkedIn] For each clip write a caption of at most 50 words that gives the tip in one sentence and invites people to the next workshop. Keep the facts exactly as in the clip. Start with clip 1.
For this result we recommend these tools
This guide describes a result. These tools are one way to get there faster. Whether one pays for itself depends on your work, and we promise no result.
From Ema’s story: Ema designs invitations that spell correctly
ToolGamma
AI tool for creating presentations, documents and simple websites from prompts.
From $9 per seat per month, $108 per seat billed annually (Plus) (source, checked 2026-10-07)
Gamma is an AI tool that builds slide decks, one-page documents and simple web pages from an outline. In this guide it is used in “Outline the workshop and make the slides”. People use it for proposals, lesson slides and reports, and it stands out because the result is shared as a link that reads well on a phone.
Free plan (source, checked 21 Oct 2026)
ToolSysteme.io
Automatic email sequences, with a simple sign-up page that starts them.
From $17 per month (Startup) (source, checked 2026-10-07)
Systeme.io runs sign-up pages and automatic email sequences from one account. In this guide it is used in “Open a sign-up page with two reminder emails”. Coaches and course makers use it for newsletters, launches and simple courses, and the page, the list and the emails live in one place.
Free plan (source, checked 21 Oct 2026)
Typeform
An online form and survey builder with AI form creation.
From €25 per month (Basic, billed yearly; 100 responses a month) (source, checked 2026-10-16)
Typeform builds conversational online forms and surveys that show one question at a time. In this guide it is used in “Collect questions before and feedback after”. It is used for quizzes, feedback and lead forms, and its logic skips questions that do not apply, so more people finish.
Free plan · 14-day free trial (source, checked 21 Oct 2026)
From Sandra’s story: Sandra cuts the video - and keeps the stitch
ToolOpusClip
AI tool that cuts long videos into short clips with captions for social media.
From $15 USD/mo, billed monthly (Starter, available monthly only) (source, checked 2026-10-07)
OpusClip cuts long videos into short vertical clips and adds captions automatically. In this guide it is used in “Cut the replay into short clips with captions”. Podcasters, coaches and shops use it to turn one recording into a week of clips, and it picks moments that stand alone and reframes the speaker for phones.
Free plan (source, checked 21 Oct 2026)
We recommend a specialised tool for each process rather than one tool that does everything. Tools that try to do everything rarely do any one job really well, because no single function gets perfected. It is the same in life, in business and in relationships: spread your attention over ten places and nothing gets done properly.
Forward, without brakes
Now that the Kailiniai Heroes exist, you can have your own. Create one hero or several, and use them for goals that used to need a whole team or a big budget.
