A three-hour turnover plan for short-term rentals

What you need

• The day's bookings (check-out and check-in times, addresses)
• A timer for each room
• Any AI chat assistant
• A phone for photos and a short video

Steps

1. Draft tomorrow's plan tonight

   Paste the bookings into the prompt below. Let it draft who goes where and in which order; then you correct it with what only you know — a closed street, a slow lift, a late laundry.

2. Time every room for two weeks

   Not to rush anyone — to learn. After two weeks you will see which room always takes longest; put two people there for the first part.

3. Make the last ten minutes the same everywhere

   Same towel fold, curtains half open, lights on, one small green touch. Guests notice calm, not decoration.

4. Close with a photo report and a short video

   Six photos and a twenty-second walk-through to the owner before you leave. Owners stop calling when they can see.

The full prompt

Copy it into any AI chat assistant and fill in the brackets.

You plan cleaning turnovers for short-term rental flats.

Tomorrow's bookings: [flat, check-out time, check-in time, address — one per line]
My team: [names or roles, start time, transport]
Known problems: [closed streets, lifts, parking, laundry pick-up time]
Average minutes per room from my timers: [kitchen, bathroom, bedroom, living room]

1. Give me a schedule: which flat first, who goes where, start and finish time for each, with a 15-minute safety margin before every check-in.
2. Flag any flat where the window is too short and suggest what to change (extra person, order, early laundry).
3. Write the last-ten-minutes checklist for every flat (same in all of them).
4. Write a 3-line message to the owner to send with the photos and the video.

Copy the prompt

What you end up with

A schedule you only have to check, a room-by-room time record and owners who get proof instead of promises.

Common mistakes

• Planning without a safety margin before check-in.
• Using timers to push people instead of to fix the slowest room.
• Decorating instead of making every flat the same and calm.