A supplier manual into a staff briefing, quiz and audio

Processes that need more than one tool

Each process below uses several tools, each for the job it does best. Any AI chat assistant works where one is named.

1. Load the documents and get a briefing

   Tools, in order: an AI notebook tool → a document

   1. Upload up to three documents you are allowed to share into an AI notebook tool.
   2. Ask for a one-page briefing with page references and save it as a shared document.

   The prompt for this process

   Use only the documents I uploaded.
   
   Who reads the briefing: [e.g. new shop assistants]
   What they must be able to do: [e.g. store the product, answer the usual questions, handle a return]
   
   Write a one-page briefing of at most 8 points. After each point, give the document and page it comes from. If the documents do not cover something on my list, say so instead of guessing. End with a list of anything that is unclear or contradicts itself.
   
   Start with point 1.

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2. Make the quiz

   Tools, in order: an AI notebook tool → Typeform

   1. Ask the notebook tool for ten multiple-choice questions with the page each answer comes from.
   2. Check every answer against the original, then build the quiz in Typeform.

   The prompt for this process

   Using only my uploaded documents, write a staff quiz I will build in Typeform.
   
   Topic of the quiz: [e.g. storage and returns]
   Points that matter most: [paste from the briefing]
   
   Write 10 multiple-choice questions, each with 4 short options, the correct answer and the document and page it comes from. Wrong options must be plausible but clearly wrong according to the documents. No trick questions.
   
   Start with question 1.

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3. Record the summary in a labelled AI voice

   Tools, in order: an AI notebook tool → Murf

   1. Ask the notebook tool for a spoken script that starts by saying the voice is AI.
   2. Record it in one calm voice in Murf and listen to it once against the briefing.

   The prompt for this process

   Turn my briefing into a spoken script that I will record in an AI voice in Murf.
   
   Briefing: [paste]
   Who listens: [e.g. staff on their first day]
   Length: about [minutes] minutes
   
   Start the script with a sentence saying the voice is made with AI and where the full documents are. Use short spoken sentences, one point at a time, and repeat the most important rule at the end. Add nothing that is not in the briefing.
   
   Start with the opening sentence.

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4. Share it and see who passed

   Tools, in order: Typeform → a spreadsheet

   1. Send the briefing, the audio and the Typeform quiz link together.
   2. Read the results in a spreadsheet and explain the most-missed points again in person.

   The prompt for this process

   Help me read my staff quiz results.
   
   Results exported to a spreadsheet: [paste: question, how many answered correctly, how many answered]
   The briefing points: [paste]
   
   List the questions most people got wrong and match each one to its briefing point. For each, suggest one plain sentence I can say in person to explain it again, and check whether the question itself was unclear. Do not name or rank individual staff.
   
   Start with the most-missed question.

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